AI training and automation for on-campus higher ed operations
More time for students. Less time on busywork.
Built for small teams doing big work.
AI tools, automations and training built around your team’s real work. Every engagement measures the hours you get back.
Anastasia Apostol13+ years in education operationsWiley · New ApprenticeshipCoursera · AllCampus
What changes for your team
Every hour your team gets back goes where it matters most: students.
Here’s what a small team’s week looks like before and after each kind of engagement.
Train
Everyone experiments alone and isn’t sure what’s allowed.
Shared prompts, clear guardrails, and one workflow already faster.
Automate
Staff re-key forms, chase approvals and rebuild the same report every week.
Those steps run on their own, staff handle the exceptions, and we measure the hours saved.
Build
Planning lives in a spreadsheet only one person understands.
A tool built for your process that anyone on the team can use.
Every engagement
New tools fade after launch.
A training and adoption playbook so the change sticks.
“Anastasia was my only choice and the only colleague (present or former) that I believe would have been capable of architecting the operation and performing all the necessary roles to do what most people would have considered impossible. But we did it — she did it.”
How I can help
Three clear ways to start, each with a defined scope, timeline and price.
Train
AI Enablement Workshop
Half day $3,500 · Full day $6,000
A hands-on session built around your team’s real workflows. Everyone leaves with ready-to-use prompts, clear guardrails and one workflow they’ve already improved.
Automate
Workflow Automation Sprint
3 weeks · from $8,500
We pick one high-friction process (forms, approvals, scheduling or reporting), build the automated version, train your team and measure the hours saved.
Build
Custom App Build
6–8 weeks · from $15,000
A purpose-built tool for your students or staff, such as digital skills training, career readiness, course demand forecasting or internal dashboards. Built privacy-first, and yours to keep. Or start from one of my free planning tools and tailor it to your school.
Every offer includes a training and adoption playbook. As a Certified Change Delivery Practitioner, I design each engagement so your team actually uses what we build, and I measure it. How it works
Free planning tools
Try them today, free and private. When one fits, I’ll work with your team to tailor it to your school, or we’ll build something new together.
Train
AI Readiness Check
Eighteen questions, a readiness score and three moves for the next 90 days.
A good warm-up before an AI Enablement Workshop.
Try AI Readiness Check
Train
AI Use Guidelines Builder
A one-page AI use guideline with a red-yellow-green data guide, ready as Word or PDF.
Clear, shared rules before your team scales up.
Try AI Use Guidelines Builder
Automate
Automation Opportunity Finder
See the hours your team spends on repeat work, and which tasks to automate first.
The starting list for a Workflow Automation Sprint.
Try Automation Opportunity Finder
Build
Course Planner
Forecast next term’s demand, size sections and build a room-and-time schedule.
The kind of tool we tailor or build together.
Try Course Planner
Build
Program-to-Jobs Mapper
Match course descriptions to 900+ real occupations, cited to O*NET and BLS.
Built for program reviews and curriculum committees.
Try Program-to-Jobs MapperSelected work
Higher education institution · ~18 months
Built an admissions operation from scratch
CRM architecture, application workflow, applicant communications and accreditation-aligned policy, carrying a first graduate program from its first application to its first enrolled cohort.
Workforce development organization · ~2 years
Coached a growing operations function
Weekly VP-level strategy coaching, a year of new-manager development, and design thinking sessions on problem-solving and customer experience.
Let’s find your team’s first win.
A free 30-minute call to talk through your biggest operational bottleneck and whether one of these offers fits.
Book a free 30-minute call
